Asana vs ClickUp vs Yuktis: Which Project Management Tool Is Best for Agencies?

The Agency PM Tool Dilemma

You're shopping for project management software for your agency. Everyone recommends either Asana or ClickUp.

You try both free trials. They're... fine? Powerful? Overwhelming? You're not sure if they're actually built for agencies or if you're just supposed to force your workflow into their structure.

Spoiler: They're not built for agencies. They're built for internal teams.

Let me break down what's actually different when you're managing client work vs internal projects.

What Makes Agency Work Different

Internal Team Work (What Asana/ClickUp Excel At)

• Everyone uses the same tool
• Everyone is trained on your system
• No client access needed
• Single workspace, one team
• Task management is the main thing

Agency Client Work (What You Actually Need)

• Clients need visibility (but shouldn't see your internal chaos)
• Clients won't learn your system (they barely check email)
• White labeling matters (you want your brand, not theirs)
• Multiple workspaces (one per client, isolated)
• Approvals are critical (not just task checkboxes)

This is why Asana and ClickUp feel "almost right" for agencies—they cover 70% of what you need, but miss the last 30% that actually matters for client work.

The Comparison Matrix

Pricing (10 Team Members + 15 Clients)

Feature	Asana	ClickUp	Yuktis
Per user (team)	$13.49/user	$12/user	$49/month flat
Client access	Paid seats	Paid seats	Included
Total monthly	$337+	$300+	$49

Key insight: Asana and ClickUp charge per user. That includes clients. Yuktis charges flat-rate for your team; clients are free.

Client Portal & White Labeling

Feature	Asana	ClickUp	Yuktis
Client portal	❌ (Guests see full workspace)	❌ (Must invite as members)	✅ (Dedicated white-labeled portal)
Custom domain	❌	❌	✅ (portal.youragency.com)
Hide your tool	❌ (They see "Asana")	❌ (They see "ClickUp")	✅ (They see your brand)
Client-friendly UI	❌ (Complex for non-users)	❌ (Overwhelming)	✅ (Simplified for clients)

Winner: Yuktis (it's not even close)

Why it matters: Your clients don't want to learn Asana or ClickUp. They want a simple dashboard showing their projects. Yuktis gives them that. The others force clients into your internal workspace.

Approval Workflows

Feature	Asana	ClickUp	Yuktis
Built-in approvals	⚠️ (Via custom fields)	⚠️ (Via statuses)	✅ (Native approval stages)
Client approval	❌ (Clients must log in)	❌ (Clients must log in)	✅ (Email link, no login)
Approval history	⚠️ (Must check activity)	⚠️ (In task comments)	✅ (Dedicated audit trail)

Winner: Yuktis

Real-world example:

With Asana/ClickUp:

1. You attach design to task
2. Assign task to client
3. Client needs to log in (if they remember their password)
4. Client figures out where to comment
5. You check task 3 days later
6. Realize client never saw it

With Yuktis:

1. You submit design for approval
2. Client gets email: "Click here to approve"
3. Client clicks, sees design, clicks "Approve"
4. You get notification instantly
5. Project moves forward

Which one actually works in real life?

Task Management & Organization

Feature	Asana	ClickUp	Yuktis
Multiple views	✅ (List, Board, Timeline, Calendar)	✅✅ (15+ views)	⚠️ (List, Board)
Subtasks	✅ (Unlimited nesting)	✅ (Unlimited nesting)	✅ (One level)
Dependencies	✅	✅	⚠️ (Coming soon)
Custom fields	✅ (Unlimited)	✅ (Unlimited)	⚠️ (Limited)
Automation	✅	✅✅ (Most powerful)	⚠️ (Basic)

Winner: ClickUp (for internal task complexity)

Honest take: If you need 15 different views, infinite subtasks, and complex automations, ClickUp is incredible. But do you actually need that? Or do you just need to:

• Track what's due when
• Assign tasks to team members
• Get client approvals
• Share files

Most agencies need the second list, not the first.

File Storage & Asset Management

Feature	Asana	ClickUp	Yuktis
Storage	Unlimited (but 100MB per file)	Unlimited (but 100MB per file on free)	Unlimited
File versioning	❌	⚠️ (Basic)	✅
Client file access	⚠️ (If they have access)	⚠️ (If they have access)	✅ (Organized by project)
Asset library	❌	❌	✅

Winner: Yuktis (for client-facing work)

Asana and ClickUp treat files as task attachments. Yuktis treats them as project assets clients need to access.

Integrations

Feature	Asana	ClickUp	Yuktis
Native integrations	200+	1000+	20+
Zapier	✅	✅	✅
API	✅ (Robust)	✅ (Very robust)	✅ (Basic)

Winner: ClickUp (sheer volume of integrations)

But: How many integrations do you realistically use? Most agencies use 3-5 core tools. All three platforms cover the essentials (Slack, Google Drive, Gmail).

Reporting & Analytics

Feature	Asana	ClickUp	Yuktis
Team reports	✅ (Workload, progress)	✅✅ (Everything imaginable)	⚠️ (Basic)
Client reports	❌ (They see nothing)	❌ (They see nothing)	✅ (Auto-generated)
Time tracking	⚠️ (Via integration)	✅ (Native)	✅ (Native)

Winner for internal: ClickUp
Winner for client-facing: Yuktis

The Deep Dive: What Each Tool Is Actually Good At

Asana: The Middle Ground

"Asana is clean and simple. But when clients need to see their projects, we end up sending screenshots via email anyway. Defeats the purpose of having software."

Asana is best for:

• Teams who want simplicity over features
• Internal projects (marketing teams, product teams)
• Agencies who don't need client visibility

Asana struggles with:

• Client collaboration (they're just "guests" in your workspace)
• White labeling (can't hide the Asana brand)
• Approval workflows (have to hack it with custom fields)

Pricing reality:

• Free plan: Very limited (15 members max, basic features)
• Premium ($13.49/user): What most agencies need
• Business ($30.49/user): Advanced features you probably don't

Hidden costs:

• Every client you add = another paid seat
• If you have 10 clients checking in weekly = $135/month extra

ClickUp: The Feature Monster

"ClickUp can do literally anything. The problem is it takes 2 weeks to set up and our team still doesn't use half the features. Powerful but overwhelming."

ClickUp is best for:

• Power users who love customization
• Agencies with complex internal workflows
• Teams who want one tool to replace five tools

ClickUp struggles with:

• Learning curve (it's genuinely complex)
• Client-facing work (they'll be confused)
• Speed (all those features make it slower)

Pricing reality:

• Free plan: Surprisingly generous (unlimited members, unlimited tasks)
• Unlimited ($10/user): What most agencies pick
• Business ($19/user): For advanced features

Hidden costs:

• Training time (budget 1-2 weeks for team to learn it)
• Clients invited = paid seats
• You'll spend $200-500 on a consultant to set it up right

Yuktis: The Agency-Specific Tool

Yuktis is best for:

• Agencies who need client portals
• Teams tired of email chaos
• Agencies that want white-labeled client experiences

Yuktis struggles with:

• Complex internal workflows (it's simpler by design)
• Advanced automation (basic compared to ClickUp)
• Integrations (fewer than the big players)

Pricing reality:

• $49/month flat for your team
• Unlimited clients included (no per-seat charges)
• White labeling included

Philosophy: Do the client-facing stuff exceptionally well. Keep internal task management simple.

The Honest Recommendation

Choose Asana If...

• You're a team of <10 people
• You don't need clients to see their projects
• You value simplicity and clean design
• You're okay with $150-300/month as you grow

Choose ClickUp If...

• You're a power user who loves customization
• You need advanced automations and 15 different views
• You have time to invest in learning and setup
• Client portals aren't a priority

Choose Yuktis If...

• You're an agency managing client projects
• You want clients to have real-time visibility
• You need white-labeled client portals
• You're tired of "Re: Re: Final Draft" email chains

The Hybrid Approach (What Some Agencies Do)

Option 1: ClickUp for internal + Yuktis for clients

• Use ClickUp for your team's complex workflows
• Use Yuktis client portals for client-facing work
• Sync via Zapier
• Cost: ~$200/month total
• Complexity: Medium

Option 2: Asana for team + Yuktis for clients

• Use Asana for simple internal task management
• Use Yuktis for all client interaction
• Cost: ~$180/month total
• Complexity: Low

Option 3: Just Yuktis

• Use Yuktis for everything
• Accept that internal workflows are simpler
• Cost: $49/month
• Complexity: Very low

Real Agency Decision Framework

Answer these questions:

1. How many clients do you have?

• 1-5: Any tool works
• 5-15: Yuktis pricing advantage kicks in
• 15+: Yuktis saves you $200-500/month

2. Do clients need to see their projects?

• No: Asana or ClickUp is fine
• Sometimes: Yuktis or email screenshots (pick one)
• Always: Yuktis is built for this

3. How technical is your team?

• Not very: Asana or Yuktis
• Medium: Any works
• Very: ClickUp (you'll love the features)

4. What's your budget?

• <$100/month: ClickUp free or Yuktis
• $100-300/month: All three work
• Want predictable: Yuktis (flat rate)

The Bottom Line

All three tools are good. But they're good at different things.

• Asana: Good general-purpose PM tool, weak at client collaboration
• ClickUp: Amazing for internal complexity, overkill for most agencies
• Yuktis: Built specifically for client work, simpler for internal stuff

The real question: What problem are you trying to solve?

If it's: "Our internal task management is chaotic"
Pick: ClickUp or Asana

If it's: "Our clients keep asking for status updates and we're drowning in email"
Pick: Yuktis

If it's: "Both"
Pick: Hybrid (ClickUp + Yuktis) or just Yuktis if you're okay with simpler internal workflows

FAQ: Common Questions

Q: Can I migrate from Asana/ClickUp to Yuktis?

A: Yes. You can export tasks from Asana/ClickUp as CSV and import to Yuktis. Or just start fresh (sometimes cleaner).

Q: What if I'm already locked into Asana/ClickUp?

A: Use it for internal work, add Yuktis for client portals. They can coexist.

Q: Is Yuktis really simpler?

A: Yes. By design. It does fewer things but does them better for agency use cases.

Q: What about Monday.com, Notion, Wrike?

A: Monday = Expensive, Notion = Not built for PM, Wrike = Enterprise overkill. The top 3 for agencies are still Asana, ClickUp, Yuktis.

Q: Can Yuktis handle [specific complex workflow]?

A: Maybe not. If you need truly complex workflows, ClickUp is unbeatable. But most agencies overestimate how complex their workflows actually are.

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The tool doesn't matter as much as you think. What matters is:

1. Your team actually uses it
2. Your clients can see what they need to see
3. Projects move forward

Pick the one that fits those three criteria. For most agencies doing client work, that's Yuktis.